OmegaHRM — Privacy Policy
For the OmegaHRM attendance app · Last updated 23 September 2026
OmegaHRM is an attendance and workforce app supplied by Omega ITES Solutions to employers. Your employer decides how it is used and is the controller of the data in it; Omega ITES Solutions processes that data on their behalf. This policy explains what the app collects from employees and why.
What the app collects
| Data | Why | When |
|---|---|---|
| Selfie photo | To prove who marked the attendance, and to be checked against your saved face photo where your employer uses face recognition. | Each time you mark a check-in or check-out. |
| Face photo and face code | Saved once, then used to confirm later selfies are the same person. The face code is a set of numbers derived from the photo; it cannot be turned back into a picture. | On first use, when HR approves a change, and on the regular refresh your employer sets. |
| Location | To confirm you are inside the work location assigned to you, and to show HR where field staff are during working hours. Collected in the background, even when the app is closed or not in use, but only between your check-in and your check-out. It stops as soon as you check out. | At check-in and check-out, and about every 10 minutes while you are checked in. |
| Name, employee ID, email, phone, department, designation, joining date and similar work details | To identify you in your employer's records, send your joining link and sign you in. | Entered by your employer, or by you from your joining link. |
| Identity document (where your employer asks for one) | Employment records and verification, as your employer requires. | Only if you or HR upload one. |
| Leave, attendance and visit records | Attendance, leave balances and payroll reporting. | As you use the app. |
What it does not do
- It does not track your location outside the period between your check-in and check-out.
- It does not record audio or video, and does not read your photos, contacts, messages or call history.
- It does not sell your data, and does not use it for advertising.
- It does not share your data with anyone outside your employer, except the service providers listed below.
Who can see it
HR staff and the managers of your organisation, through their OmegaHRM accounts. Omega ITES Solutions staff may access it only to support or maintain the service for your employer.
Where it is kept
- Records are stored in a database run for your employer's organisation.
- Photos are stored in your employer's own Google Drive or Microsoft OneDrive when they connect one; until then they are held on the OmegaHRM server.
- Where your employer turns on the optional paid face-matching service, the selfie and the saved face photo are sent to Amazon Web Services' Rekognition service for the comparison and are not retained by it.
How long it is kept
For as long as your employer keeps your employment records, and for any period the law requires of them. Your employer can delete an employee's data from OmegaHRM, which removes their attendance photos, records and login.
Your choices
- The app asks for your agreement before it uses the camera or your location, and Android asks separately before any background location is collected. You can refuse, or withdraw it later — attendance then cannot be marked from the app, and you should speak to HR about another way to record it.
- Android's own settings let you turn off the camera or location permission for OmegaHRM at any time.
- You can ask HR to see, correct or delete your data, or to change your saved face photo.
Asking for your data to be deleted
Your employer holds your OmegaHRM records, so a deletion request goes to them:
- Ask your organisation's HR team to remove you from OmegaHRM. Deleting an employee removes their attendance photos, their saved face photo and face code, their attendance, leave and visit records, and their login.
- If your employer has already removed you, or you cannot reach them, write to support@omegaitessolutions.com from the email address on your OmegaHRM account, saying which organisation you worked for. We will pass the request to them and confirm once it is done.
- Some records may be kept for as long as employment law requires your employer to keep them. They will tell you if that applies.
Security
Traffic between the app and the server is encrypted over HTTPS. Sign-in details are stored on your phone in Android's encrypted storage. Access to your organisation's data is limited by role.
Children
OmegaHRM is a workplace app and is not intended for anyone under 16.
Changes
If this policy changes, the date above changes with it, and the app asks for your agreement again where the change affects what is collected.
Contact
Omega ITES Solutions — support@omegaitessolutions.com. For questions about your own records, contact your employer's HR team first, as they decide how the app is used.